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Document naming convention
In the past manuals had revision included in file name, but since month or so this is no longer the case. Is this new feature? Here is an example:
C:\Users\Hrvoje Crvelin\Documents\ORCH\EMC\Storage Software\NetWorker\Modules\SAP\3.5>dir
Volume in drive C has no label.
Volume Serial Number is D0FA-ED2F
Directory of C:\Users\Hrvoje Crvelin\Documents\ORCH\EMC\Storage Software\NetWorker\Modules\SAP\3.5
07.07.2008 19:20
.
07.07.2008 19:20
..
13.08.2007 10:45 2.023.213 300-004-681_a01_elccnt_0.pdf
13.08.2007 10:45 593.164 300-004-682_a01_elccnt_0.pdf
07.07.2008 19:20 505.675 300-004-684.pdf
13.08.2007 10:45 316.644 300-004-684_a01_elccnt_0.pdf
02.04.2008 10:58 411.247 300-004-684_a06_elccnt_0.pdf
13.08.2007 10:45 319.199 300-004-919_a01_elccnt_0.pdf
As you can see revision used to be part of the name (ex. a06 would revision A06 of the document). Now this has changed and we have only 300-004-684.pdf for this example (revision A08) instead of 300-004-684_a08_elccnt_0.pdf. Any ideas? I noticed this for all documents that I monitor for a past month or so.
C:\Users\Hrvoje Crvelin\Documents\ORCH\EMC\Storage Software\NetWorker\Modules\SAP\3.5>dir
Volume in drive C has no label.
Volume Serial Number is D0FA-ED2F
Directory of C:\Users\Hrvoje Crvelin\Documents\ORCH\EMC\Storage Software\NetWorker\Modules\SAP\3.5
07.07.2008 19:20
07.07.2008 19:20
13.08.2007 10:45 2.023.213 300-004-681_a01_elccnt_0.pdf
13.08.2007 10:45 593.164 300-004-682_a01_elccnt_0.pdf
07.07.2008 19:20 505.675 300-004-684.pdf
13.08.2007 10:45 316.644 300-004-684_a01_elccnt_0.pdf
02.04.2008 10:58 411.247 300-004-684_a06_elccnt_0.pdf
13.08.2007 10:45 319.199 300-004-919_a01_elccnt_0.pdf
As you can see revision used to be part of the name (ex. a06 would revision A06 of the document). Now this has changed and we have only 300-004-684.pdf for this example (revision A08) instead of 300-004-684_a08_elccnt_0.pdf. Any ideas? I noticed this for all documents that I monitor for a past month or so.
Anonymous
5 Practitioner
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July 9th, 2008 14:00
In many cases, especially with Release Notes, we actually publish a new revision as a replacement of the previous revision. In other words, A08 replaces A07. And only one revision of the file is active and available at a point in time. The latest revision is always available navigationally (Support > Technical Documentation & Advisories > ...) and via search.
We elected to publish going forward using the abbreviated filename without revision extension in the file name so that existing links to the file would not break when a replacement revision was published. A user can be assured that the current revision is available via navigation or search. And the revision is indicated on the cover page. And links (in Forums, in Primus, and elsewhere) to the files will no longer break because we changed the file name of the logically same document.
This file naming change does mean that if you save the file to a personal directory, you do not see the revision as you download, and so would need to rename if that is important to you.
Hopefully this answers your question.
DaleHoop
45 Posts
1
July 9th, 2008 13:00
I have passed this on to our publishing team lead see about this change.
Regards,
Dale
ble1
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July 10th, 2008 02:00
ble1
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December 23rd, 2008 03:00